Today I would like to share an article regarding time – wasting habits that event planners should quiet to become successful in the industry.
Time – wasting habits that event planners should quiet
Time wasting habits. It’s the most valuable resource for an event planner, but it’s also one of the most difficult aspects of planning any event. Even though most of us don’t have enough of it, we manage to get it all done to prevent wasting habits. It’s no surprise that event planning is the world’s sixth most challenging profession. Everybody can benefit from working in the events industry. Determination, experience, effective communication, and innovation are all important for professional growth, but time management is even more crucial.
Many event planners nowadays apply several technological tools to help them identify and manage events more efficiently. No one can question the numerous benefits these systems provide in terms of time management for time – wasting habits, from event management solutions like Eventsforce to event apps, engagement tools, marketing automation, analytics, and so on. They allow us to connect, perform, improve, and use our resources often more efficiently than traditionally considered possible.
But don’t forget about the human aspect. Effective time management also is a matter of personal choice. The majority of us do not always get it correctly. There are lots of things that wasted our time every day, whether it’s procrastination, personal interruptions, or activities that take up so much more time than they should, causing tight deadlines, a work-life balance, and increased stress and frustration.
Here we may identify five behaviors that we should eliminate from our daily lives to maintain wasting habits our high standards in the industry itself.
Complaining About Time
We’re all a little bit guilty here. We talk to colleagues, partners and suppliers about how much work we need to do in so little time. If you’re in the habit of complaining about time, it may be time to break the habit. The easiest way of breaking any bad habit is by replacing it with a new positive one. Instead of focusing on your lack of time, be more vocal about what you do have time for. If you value your time, others will do the same. You’ll see that it will not only have a positive impact on your productivity but everyone else’s too.
Quick Internet Breaks
How often do you get the itch to quickly check the news or have a look at your phone to check Twitter or Facebook in the middle of a task for your wasting habits? According to Forbes.Com, research has shown that it takes 15 consecutive minutes of focus before you can fully engage in a task. After that, you fall into a euphoric state of increased productivity – which makes you five times more productive than you otherwise would be. Taking a mini-break to surf the Internet pulls you out of this state, which means you’ll need another 15 minutes to get back into it. You do this enough times, and you’ll go through a whole day without experiencing the focus you need to get the job done. If these mini surfing breaks are essential, give yourself set times to do them. You can also use a tool like Pocket, which can save your ‘finds’ to access and read later on at a time that won’t impact your work.
Responding to Emails as they arrive
Emails can be the source of constant interruption and this will affect how well you work with the time you’ve got. Put aside specific times for checking your email, such as first thing in the day, right before or after lunch, or right at the end of the day. Unless it’s urgent, avoid checking emails outside these set times as it will distract you from your high-priority work, especially when things are busy. You can also use features in your email software that allow you to prioritize messages by sender – so you can set alerts for your important suppliers and vendors and save the rest for your allocated email time. You can even set up an autoresponder that lets senders know when you’ll be checking emails again. It’s good to for quitting your wasting habits.
Meetings take up a big part of your time wasting habits. Well, according to Forbes, ultra-productive people avoid meetings as much as humanly possible. They know that a meeting will drag on forever if they let it, so whenever they have one, they inform everyone from the start that they’ll be sticking to the intended schedule. This sets a clear limit that encourages everyone to be more focused and efficient with their time. When you are running meetings with your colleagues or suppliers, take five minutes beforehand to decide what it is you want to achieve. This will help you stay focused on your goals. Take another five minutes afterward to check the results. You can also make better use of time by creating boundaries for these meetings, such as keeping laptops closed (unless needed), not checking phones, and making sure everyone participates and provides an opinion at the end of the discussion.
Saying “Yes” to Everything
Yes, it is mostly your responsibility and the work does need to be done. But saying yes to everything will load up your plate to a point where it becomes unmanageable because there simply isn’t enough time. Try to take on additional tasks when you know you have free time or that the task at hand will help you meet your goals. Figure out what the task involves before you say ‘yes and you’ll avoid neglecting other tasks that may be more important. If you feel it isn’t a priority, don’t be worried about saying ‘no’. People tend to instinctively respect those who can say no. If you don’t like the confrontation, you could try saying something along these lines of ‘I’ll be able to work on it once I finish doing XYZ’ or ‘It would be great if I could do this another time, as I would like to focus my energy on what I’m doing now to get the best results to prevent for wasting habits.
Finally, it is very important to understand that everybody in today’s society engages with technology and other things, event planners must spend their time much more efficiently to be successful in their careers. Even if it is not a straightforward thing, event planners must adjust their mindset to tackle the challenges. We manage to get it all done to prevent wasting habits.